Long-term program to support Ukrainian research teams

Young ukrainian woman wearing traditional outfit working from home

Long-term program to support Ukrainian research teams at the Polish Academy of Sciences, carried out in collaboration with the U.S. National Academy of Sciences with the support of external partners. The U.S. National Academy of Sciences (NAS) through its Scientists and Engineers in Exile or Displaced (SEED) program[1] is collaborating with the Polish Academy of Sciences[2] to award grants to facilitate the pursuit of research projects by teams of Ukrainian scientists and researchers hosted by the institutes of the Polish Academy of Sciences.

Program objectives

As part of efforts to build and sustain a healthy science and research ecosystem in Ukraine, the program aims to support the development and implementation of research projects. The principal investigator (PI), who will lead the team, shall conduct research at one of the units of the PAS and will have the flexibility to build their research teams. Research team members may carry out their research tasks from Ukraine if feasible.

The design of the grant program allows scholars in Ukraine to continue research under the supervision of experienced PI from Ukraine, hosted for up to 3 years at the PAS. During the project, all team members will hold a double affiliation. All team members must demonstrate a clear plan to maintain coordination and productivity between Poland and Ukraine.

Addressees of the program

The grant program is open to competitive Ukrainian scientists, researchers and engineers who intend to strengthen and rebuild Ukrainian science.  

Minimum requirements for the PI

  • a doctoral degree (i.e. Ph.D.),
  • documented scientific achievements (e.g. research grants, patents, publication records) and at least one letter of recommendation
  • Ukrainian citizenship or official employment at a recognized scientific institution in Ukraine (universities, scientific units of the National Academy of Sciences of Ukraine) as of 24 February 2022,
  • fluency in English

Duration and Reporting

The projects can be funded for up to three (3) years, provided that annual progress reports are accepted by PAS and NAS. Annual reports should highlight milestones, successes, and challenges. Periodic project updates may also be requested by PAS or NAS on an ad-hoc basis.

Research Team Composition

Research teams must be led by a PI. If the PI is not based in Poland at the time of application, they must be willing to relocate to Poland for the duration of the project. Other research team members may include undergraduate, graduate, post-graduate, research scientists, assistant researchers, research administrators, and similar profiles. All research team members must have a meaningful function, be justified and accounted for in the proposal. Research team members could be based in Ukraine, Poland or elsewhere.

Research Disciplines

The program is open to all research disciplines. Preference will be given to teams undertaking activities in the fields of:

  • mathematics
  • computer science and engineering
  • telecommunications
  • energy and environmental engineering
  • materials sciences
  • agriculture
  • physics
  • chemistry
  • life sciences and biomedical sciences

Funding

The maximum funding limit for a project under this program is up to 900.000 PLN (approx. $200,000 USD) per year for up to three years; in total up to 2,700,000 PLN (approx. 600.000 USD)[3]. Initial contracts will be valid for 12 months with a possibility of extension, subject to satisfactory review of progress reports and contingent upon funding availability. The budget may include:

  • competitive monthly salary commensurate with research experience
  • accommodation allowance in Poland
  • research expenses: travel, conferences, small-scale equipment (under PLN 10.000), research materials and supplies, access to large-scale research apparatus, publication costs, etc. or other justified expenses

Timeline

The deadline for applications is January 16, 2023. Interviews with candidates for PIs will be conducted in February 2023. Funding decisions are expected by March 2023.

The Application and the Review Process

  • The PI candidate fills in the application form (Appendix 1) and sends it to the relevant unit of the PAS identified as a prospective host unit. The list of the PAS units is available here. This step must take place before the submission deadline, as the PAS host unit needs to assess the application internally and decide on its availability to play the role of the host. If you wish to partner with a unit not listed on the website please contact us at ukraina@pan.pl.
  • If the PAS unit decides to play the role of the host, it forwards the application with all required attachments duly signed by an authorized representative of the unit to: seed@nas.edu with a CC to: ukraina@pan.pl.
  • The review process is a two-stage application selection procedure based on substantive merits. First, the applications will be reviewed by PAS and NAS. Second, the selected candidates will be invited for an interview with an “Evaluation Commission” appointed by the Academies. The Evaluation Commission will present a ranked list of applications recommended for funding for approval by the Presidents of the NAS and the PAS.

Applicants need to submit the following:

  • Project Description
  • Project Budget
  • Documentation of the scientific achievements of the potential PI (e.g. research grants, patents, publication record), and other documents confirming fulfilment of the eligibility requirements

The completed application package, duly signed by the director of the PAS unit, must be sent to seed@nas.edu with a CC to ukraina@pan.pl with the subject line: “LTP Ukraine  – PI Family name”. Applications not sent to the seed@nas.edu address will not be eligible for funding.

For additional questions please send your queries to: ukraina@pan.pl


[1] The NAS SEED Ukraine program has been generously supported by: Alfred Sloan Foundation, American Chemical Society, American Physical Society, Carnegie Corporation of New York, David and Lucile Packard Foundation, James S. McDonnell Foundation, Lyda Hill Philanthropies, Novo Nordisk Foundation, Research Corporation for Science Advancement, Shanahan Family Foundation, Shurl and Kay Curci Foundation, Simons Foundation, The Breakthrough Prize Foundation, Walder Foundation

[2] The PAS’ activities supporting Ukrainian scholars have been generously supported by: Elsevier, the National Cheng Kung University Foundation (NCKU), The German National Academy of Sciences Leopoldina, The Royal Swedish Academy of Letters, History and Antiquities, Professor Kristof Coussement, International Union for Quaternary Research (INQUA), International Union of Crystallography (IUCr), International Union of Geodesy and Geophysics (IUGG) and L’OREAL dla Kobiet i Nauki.   

[3] As of December 6th 2022 the NBP exchange rate of USD amounted to 4,44 PLN

Relevant Documents


Tentative Application Process Timeline